Autumn Woods Homeowners Association- Where Community & Family Meet! -

Dear Homeowners,

This is a reminder that any and all exterior improvements to your home and surrounding lot, needs to be submitted via the Architectural Review process prior to beginning any project. If for some reason your project is not approved, you may face the possibility of removing the item(s) at your expense. Needless to say, this circumstance should be avoided.

Satellite dishes, swing sets, sheds, landscaping and any other item that alters the exterior appearance of your home and property should be submitted. Our processing time for requests remains excellent, many being resolved in a matter of days.

There has been no revision to the requirement to submit your project and the responsibility to do so continues to rest with you the homeowner.

A community-wide inspection will take place during the May 1^st thru May 7^th 2010 time frame and all unapproved projects will be noted and the homeowners contacted for resolution.

For your convenience a copy of the current Architectural Review Request is attached and may be submitted to ARCrequest@gmail.com. Be certain to include any drawings, photos or other materials that may assist us in the decision process.

The Executive Board continues to review and improve current rules and regulations with the intent of improving and maintaining our quality of life.

Working together as a community brings great benefits for all.

Thanking you in advance for your cooperation.

Jimi Jones – EB President

Working together for a stronger community!

Jimi Jones , President

Mark Golicher, Vice-President

Dawn Chagouris, Treasurer

Darrell Hamilton, Secretary

Rey Magliore, Member-At-Large

Introduction: Meeting opened with the introduction of Executive Board members.  Provided a construction update: 58 homes settled / 4 under contract or under construction. General discussion regarding the state of the community and a few items in need of attention following the final snow event of the season and the resulting snow removal efforts. Quite a few signs were plowed into and dislodged or completely knocked down. Jimi repaired the Stop Sign at the corner of Mill Run and Jug, as it presented a serious safety issue for the school kids and others (sign post base with very sharp, jagged edge protruding from ground)

In the absence of the EB Secretary (previous commitment) Jimi provided the Financial Report. Bottom line account balances:

Reserve Acct: $23,152.45

Main Operating Acct: $16,540.83

Total: $39,693.28

Jimi stated that the Main Operating Acct Balance should be reduced to $8,000 with the variance of approx. $8,540.83 transferred to the Reserve Acct. The Main Operating Acct was never intended to hold more than $7 or $8 thousand.

Delinquencies: Jimi covered delinquencies and the following accept where otherwise noted.

The EB is currently formulating a new timeline for collection activities and will move toward more deliberate collection efforts. Many homeowners were somehow allowed to accumulate large sums of outstanding balances, some going back several years.

Currently there are quite a few homeowners who have failed to pay their annual assessments for 2010 and the EB will begin collection actions against each homeowner(s) in the very near future. These collections actions will include legal actions when necessary. The EB is investigating the assignment of collections to professional services, which are currently under review. More on that later in the meeting.

Other EB Projects:

• Review of current By-laws and regulations. (Rey and Mark)
• Identifying viable and reputable Property Management Company Candidates (Jimi)
• The aforementioned development of a consistent timeline for collections (EB in total)

The goal of the By-laws and Regulations review is to identify where the two governing documents, i.e., “Rules And Regulations” and “Amended And Restated Declaration” conflict, overlap or otherwise fail to address certain issues, with the end result being a 3^rd and final document to replace these two.

Jimi informed attendees that this would be a lengthy, but thorough process that would likely not conclude until late 2010, early 2011. Where appropriate and called for by law, all homeowners will be involved in the process.

Mark advised that the documents cannot and will not be changed without the required community involvement.

Community Monuments: Mark advised that no drawing or other document exists within the community or at the Courthouse that depicts the actual monuments, meaning that no “official” filing of this portion of the development plan is on record. However, Mark’s conversation with an official of Keystone has indicated that they, Keystone, would be willing to contribute to this project.

Management Company: Jimi advised that the community had reached a point in time and size where the services of a professional management company are warranted. Several companies have been investigated and we have narrowed the list to two. Final proposals are coming in with the associated cost data for each. If we elect to hire a professional service some of the benefits to the homeowners and the community at large are:

• Professional Record Keeping
• Professional Tax preparation
• Monthly Financial reports
• Annual 3^rd party audits
• Professional collection services
• Some legal advice without incurring additional costs
• A host of other administrative and professional services designed to operate this community like a business, which it in fact is.

Costs: Jimi advised that we have an estimated cost for the services but would await the final numbers before communicating same. What we do know for certain is that this service, a full service professional management company, will not cost any homeowner within this community a single dime above what is already being contributed in the annual assessment. He estimates that the cost will represent approximately 1/3^rd of the annual assessment per household, per annum.

Social Committee: Ty Ferrell advised that he has recently sent out emails to reconvene past members of the community to plan some activities for the coming months and will report back to the EB as things develop. If you are interested in joining to Social committee, please contact Ty or Doris Ferrell at wmbigt@msn.com

Trash Collections and Recycling: Mark and Jimi provided some of the background information in terms of how the current situation came to be, as the Township had mandated a sole source usage with Penn Waste. Jimi announced the EBs decision to go with the recycling program, explaining the decision as follows.

Conewago Township has mandated that every homeowner within the township use Penn Waste, at a cost that would double the current rate (approx. $45.00). Mark and Dawn were instrumental in our ability to be classified as a commercial account, thereby holding on to the current agreement, which runs well into 2011.

This represents a savings to each household of at least $40.00 per quarter. However, York Waste agreed to continue the service here on the condition that all home within the community participate in the service.

Keep in mind that York only services one community in this entire Township, Autumn Woods. That hurdle was cleared some time ago, as the majority of the homeowners agreed. Subsequent to that, many homeowners began to request recycling service and felt strongly enough about this that they were willing to change to Penn Waste.

The problem then became a risk to the current agreement with York, as they had already informed us that they would pull out if the numbers here dropped below an acceptable level for them to make the run here. Dawn worked hard on this and the end result was that we could add on the recycling service for $18.00 more annually ($1.50 monthly).

The EB decided to act on behalf of the community and bring in the recycling component of the service for the additional costs, instead of risking a total loss of the agreement and being forced to go with Penn Waste for nearly twice the cost. Service begins on Monday April 6 2010 and the recycle bins are due to be delivered in early April before the first pickup.

Open Forum: General questions and social discussions took place for about 10 minutes and the meeting adjourned at 8:10 pm. Note: The EB decided to have a short post meeting discussion, but one homeowner showed up after adjournment with some questions which we kindly answered before departing for the night.

Customers of York Waste Disposal Enjoy Single-Stream Recycling.
All of your recyclables can be placed together in the same bin!

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No sorting required!

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• Aluminum food and beverage containers with food debris removed. Labels do not need to be removed.

• Glass food and beverage containers with lids and food debris removed: Clear, Brown Green. Labels do not have to be removed.

• Natural and pigmented plastic narrow-neck containers with symbols 1,2,3,4,5,6,7 (milk bottles,  water bottles, detergent bottles, shampoo bottles, bleach bottles, etc). Lids and food debris removed. Labels do not have to be removed.

• Ferrous (Iron, steel, tin) cans with food debris removed.

• Newsprint – black and white or pigmented. Not bound or placed in bags.

• Construction paper, Kraft paper, cereal Boxes, shoe boxes, or similar.

• Printer paper, computer paper, copy paper.

• Junk Mail.

• Magazines, catalogs.

• Corrugated cardboard that is small enough to fit into the bin/toter and not bound.

• Phone books.

• Wax coated paper or cardboard.

• Any material with food debris.

• Plastic Bags of any kind.

• Batteries of any kind.

• Styrofoam of any kind.

• Light bulbs.

• Mirrors, window or auto glass, porcelain, ceramics, glass cookware/bake ware, microwave oven
trays, drinking glasses, perfume/cologne bottles.

• Wood or Yard Waste

• Unnumbered plastics.

• Coat hangers, Wire.

• Household items such as toasters, cookware, bake ware,electronics, appliances, etc.

• Hazardous or toxic substances.

• Items containing or having debris and residue containing hazardous or toxic substances such as paint cans with wet paint, motor oil containers, gasoline cans, glue, petroleum products, etc.

• Aerosol cans. -